Company: Agricultural Research Council
Location: South Africa
Closing Date: 30 July 2025
The ARC seeks to appoint a highly skilled, experienced and dynamic person to the following position(s) at Animal Production (ARC-AP), Elsenburg, Western Cape.
Job Description
- Administrative (secretariat) office services
- Ensure various administrative tasks for the ARC-Irene laboratories and Elsenburg personnel, including diary control, etc.
- Meetings: arrangements, agendas, attendance registers, minutes, relevant documents, venues, and refreshments when needed.
- Copier/Printer: Monitor responsible usage, Stationery controlled with project numbers.
- Procurement
- Ensure travel arrangements, SAGE X3 requisitions, quotations, bookings, orders, tickets, GRNs and invoices.
- Stationery: manage, orders, monthly stock count, issue on SAGE X3.
- Petty Cash: withdrawals, approvals for purchases, summaries, budget sheets, requisitions, slips, control, purchases.
- Procurement: all requisitions on SAGE X3, queries, quotations, orders, invoices and GRNs. Liaise with suppliers. Compile submissions as needed.
- Follow up weekly on outstanding invoices for (Elsenburg, Irene Institute and other
- Institutes). Preparation of the test reports immediately after a job has been completed by the laboratory.
- Allocate the payments with the correct invoices for (Elsenburg, Irene and other Institutes)
- Labware and Test reports
- Generate reports using LIMS (Labware).
- Constantly liaise with laboratory clients.
- Wellness, occupational health, and safety
- Social events: assists with arrangements, purchases, and preparations.
- First aid kits, fire-extinguisher services, raising awareness, cooperating with Glen wellness group.
Job Requirements
- National Senior Certificate (Grade 12) with 5 years administrative experience.
- Administration/Secretarial Diploma will be an added advantage.
- Experience in working on ESS, Labware and SAGE.
- Prior experience in project administration will be beneficial.
- Good Interpersonal skills.
- Telephone etiquette.
- Proficiency in MS Office,
- Excellent Communication skills (verbal and written).
- Interpersonal skills.
- Ability to deliver excellent customer service, externally and internally as well as maintaining confidentiality.
- Experience in handling multiple tasks.
- Ability to make informed decisions quickly and execute those decisions with confidence.
- Proven experience in working with large teams.
- The ability to respect and maintain confidentiality.
- Skilled to work as part of the team as well as independently.
- In possession of a valid SA driver’s license.
- Experience in ISO 17025 and working in an accredited laboratory will be an added advantage .
Enquiries: Dr. Mzukisi Matandabuzo: Tel: (012) 672 9203
CLOSING DATE FOR APPLICATIONS: 30 JULY 2025
A competitive remuneration package will be congruent with the scope, responsibilities and the stature of the position. The appointment will be subject to a positive security clearance