BlueSpec: Debtors Clerk

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Company: BlueSpec Holdings

Location: South Africa

Closing date: Unspecified

Job Description

Purpose of the job:

Maintain debtors’ books by correctly invoicing and allocating and collection of monies and providing management with an accurate reflection of the debtor’s status on both LMV/HCV and AP where applicable.

1.Ensure the achievement of monthly collections targets

  • Adhere to monthly targets set by management.
  • Ensure collections targets are met monthly and debtors ageing is within accepted parameters including stages.
  • Ensure Bordereaux statements are accurate as well as client paying per invoice are sent timeously. 
  • Ensure outstanding items on the debtors’ recon are minimal.
  • Optimize cash flows and stages.
  • Liaise with all departments to ensure timeous posting.
  • Provide cash flow projections billing as and when required

2.Manage and control costs to achieve/exceed budget

  • Ensure that credit notes are processed timeously with relevant supporting documentation and journal notes are updated on Dreamtec.
  • Analyse discrepancies and queries and ensure it is resolved every month end.
  • Notify accounts payables of any debit adjustments with valid reasons why, where applicable.

3.Query escalations

  • Escalate queries clearly to relevant departments and ensure that they are finalised before every month end.

4.Ensure internal and group governance and compliance standards are always met.

  • Stay updated on industry and legislative changes.
  • Ensure high quality invoicing and collection procedures that comply legally.
  • Ensure all team members follow accounting principles.

5.Maintain Dreamtec Relationship

  • Liaise with dedicated employee within FAM on any Dreamtec errors.

6.ADHOC        

  • Any addition ADHOC requests made by management must be adhered to.

7.Inter-company and departmental relationship

  • Ensure that professional relationships are maintained between all departments, inter-companies, and service providers.
  • Ensure that training sessions are attended upon request.

Job Requirements

Critical experience:

  • 5 years credit control experience with a sound understanding of the Insurance industry.

Minimum Education:             

  • Matric 

Technical (systems) knowledge required:

  • Microsoft & Excel (all suites) – Advanced
  • Acumatica, sales force and Dreamtech

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